THE DIGITAL MOTORSPORT SUMMIT DELEGATES BOOKING and/or PURCHASING TERMS & CONDITIONS
1.1 The Digital Motorsport Summit is organised and managed by SportsPro Media Limited, a company registered in England and Wales under the registration number 6667015 and whose registered office is at 3rd Floor, Two America Square, London, EC3N 2LU, United Kingdom.
1.2 References to “us” means SportsPro Media Limited and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.
1.3 All applications to register for the Digital Motorsport Summit are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
2.1 All applications to register for the Digital Motorsport Summit are subject to availability and to you making the required payment.
2.2 Confirmation (or rejection) of your booking will be sent to you after the receipt of your booking request.
2.3 Delegate passes issued for use at the Digital Motorsport Summit are valid for the named attendee only and, subject to clause 4.2 below, cannot be transferred. You may be asked for photographic ID during the event. If you are unable to provide identification which matches your delegate pass you may be asked to leave the Digital Motorsport Summit.
3. Prices and Payment
3.1 Our prices for attending the Digital Motorsport Summit are set out on the relevant registration booking form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time.
3.2 We will only accept payment for the Digital Motorsport Summit by a credit card, unless we expressly agree otherwise in writing. If for any reason we have not received payment in full by the date of the Digital Motorsport Summit you (or the attending delegate) will be asked to provide payment by credit card at the entrance as a condition of being allowed to attend. We reserve the right to cancel your booking at any time if payment is not made.
3.3 You acknowledge and accept that any payment not made in accordance with this Clause 3 remains due and payable, as will the interest and late payment fees and charges applied to the overdue balance (including for any period after the date of any judgment or decree against you) which may be calculated upon the basis set out in the Late Payment of Commercial Debts Regulations 2013.
4. Changes to the Digital Motorsport Summit and Cancellations
4.1 It may be necessary to alter the advertised content, timings and/or location of the Digital Motorsport Summit or the advertised speakers. We reserve the right to do this at any time. Where we defer the date and/or significantly amend the location of the Digital Motorsport Summit, we will provide you with notice of the same and will offer you the option of a credit for a future event of your choice (up to the value of sums paid by you in respect of the Digital Motorsport Summit).
4.2 If you are unable to attend the Digital Motorsport Summit we welcome substitute delegates attending in your place at no extra cost provided that we have at least two days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email to: email@example.com
4.3 No refunds will be given in respect of any cancellations received by us within 30 days of the Digital Motorsport Summit.
4.4 We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) if we are required to cancel, postpone or relocate the Digital Motorsport Summit.
5.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the Digital Motorsport Summit (including but not limited to any documentation packs or audio or audio-visual recording of the Digital Motorsport Summit (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not): upload any Content into any shared system; include any Content in a database; include any Content in a website or on any intranet; transmit, re-circulate or otherwise make available any Content to anyone else; make any commercial use of the Content whatsoever; or use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
5.2 The Content does not necessarily reflect our views or opinions.
5.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
5.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
6.1 Subject to Clause 6.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to the Digital Motorsport Summit, shall be limited to the price paid by you in respect of your booking to attend the Digital Motorsport Summit.
6.2 Subject to Clause 6.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
6.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to the Digital Motorsport Summit.
6.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:
6.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
6.4.2 fraud or fraudulent misrepresentation; or
6.4.3 any other liability which cannot be limited or excluded by applicable law.
7. Data Protection
The information you have provided will be held by us. For the purposes of the Data Protection Act 2018 and Regulation (EU) 2016/679 (GDPR), we are the data controller.
Registrations for the Digital Motorsport Summit are managed using a system operated by a third party under contract to us. Data, including personal data, will be processed and stored on systems managed by this third party and us. This data can only be accessed by authorised members of our staff and, for the purposes of maintaining and supporting the system, by members of staff at the third party.
Where we contract with additional third parties to deliver the Digital Motorsport Summit, we may also provide them with access to this data in order for them to fulfil their services to us.
We will store the information you have provided on this form in a CRM system. We will use it for the administration of the Digital Motorsport Summit, to improve the services we provide and, wherever you have chosen to opt in, to inform you via email of our future news, events and other relevant activities of ours.
You can choose to update your preferences or to unsubscribe from our emails of this kind at any time. You may also get your information updated or removed from our CRM system by emailing firstname.lastname@example.org
Unless you have specifically opted in to receive marketing communications from sponsors by email and/or to be included within the delegate list, your personal details will not be shared with any other organisation, except for as outlined above.
The information you submit will not be kept for any longer than is needed. The length of time will depend upon whether we have a business need for keeping the information and/or if the law requires that we keep the information for a particular length of time.
We may ask you to confirm your personal details to ensure they are accurate.
Registrations for the Digital Motorsport Summit are processed through an externally appointed third party. The information will be kept in a secure office environment. It will be held on computer databases that can only be accessed by our authorised employees and the authorised appointed external event management company.
As you have provided personal information, we need you to consent to the processing of this data. By submitting this online booking form you are agreeing to us processing this data as described above.
8.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
8.2 You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
8.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
8.4 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
8.5 Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
8.6 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.